There is an interesting PPT download from the archives of the 231st ACS national meeting concerning the use of the weblog format in project management. The presentation was by Randy Reichardt, an engineering librarian at the University of Alberta, Edmonton. The university offers what they call uSpace as an in-house blogging venue for its students. uSpace is a university service under Elgg, an open source blogging platform.
The slide show summarizes a project executed by an engineering class. Communication between participants centered on the use of a blog. The blog was a kind of nexus used to centralize information related to the project as well as provide an archive to capture events and progress in the project.
Slide #8 has some useful advice issued by the professor-
3. Check your personal issues at the door. This means personal problems, prejudices, wierd/offensive senses of humor, tears (in general, men find this very threatening and difficult to deal with), and aggression (in general, women find this very threatening and difficult to deal with). It is never a good idea to (cry, lose your temper, or backstab) at work. DO bring a sense of fun, a sense of humor, enthusiasm for the project, and commitment to your team members as human beings. Great teams remember to play together as well as working hard together.
4. Figure out what you’re good at – and do it.
Use of a blog as a central repository of information and connectivity is a brilliant idea. The only snag I can think of is access. For college coursework a medium level of security is satisfactory, but for the exchange of IP and confidential information, storing sensitive information on an off-site data storage system may not be the best option. Access must be secure from unauthorized outside parties. Perhaps Elgg offers this capability? [Editors note: a commentor below suggests this is not an issue]
Reichardt mentions other topics of great importance in the PPT show. Namely, access to database features and the transfer of information via RSS feeds. I’m not fluent in this technology, so I will have to be silent on this matter.
The beauty of this approach to project management is that meetings can be held on a continuous or ad-hoc basis without having to schedule interruptive and unproductive meetings where much time and energy is spent presenting updates. People tend to be more precise in their comments if they write them down. Writing in a blog format could have the benefit of more cogent and precise input by team members as well as increased accountability to the group.
